Step 1: Confirm that your group is eligible to reserve the meeting room.
 Community educational and cultural organizations may be permitted to use the room for
programs similar in nature to those offered by the library. If you have questions
concerning reservation eligibility please contact the administrative office at 361.485.3304
Step 2: Understand the general meeting room guidelines.
The Library will not charge admission for use of the room nor can the group using the room charge any such admission fee. The meeting cannot be restricted only to members of the group hosting the
event.
Any organization or group using the room must observe the library's posted hours of operation.
Any organization or group using the room will be responsible for any damages to the room. Nothing
should be attached to any wall of the room.
The room will be reserved on a "first come, first served" basis by applying in writing to the library
administrative office on the Meeting Room Form. All reservations are subject to cancellation if the
room is needed by the city or library administration.
Any application for the use of the room should be submitted at least one month in advance of the
meeting date. Permission to use the room is limited to a single meeting only.
A statement of the purpose of the program must be included on the application form. Permission to use
the room for discussion of controversial issues will not be granted unless the program allows
an open forum for all viewpoints.
Any exceptions to the above-stated policies will be made only with the written permission of the Library
Advisory Board.
Step 3: Confirm meeting room availability and make a reservation.
Contact the administrative office at 485.3304 to check reservation availability.
Fill out the Meeting Room Form and return it to the administrative office at least one month prior to event.
The administrative office will contact you to confirm the meeting room reservation. |
